How to Streamline Bulk Payments in Xero: A Step-by-Step Look at BatchPay
If you’re a Xero user, you already know how convenient batch payments can be. But if you’ve ever had to process more than a handful of supplier invoices at once, you’ve probably run into these challenges:
Opening bills one by one to add them to a batch
Hitting limits when trying to pay 200+ invoices
Manually emailing suppliers after payment
Reconciling everything at month-end
BatchPay was built to eliminate those roadblocks. In this blog, we’ll walk you through exactly how BatchPay fits into your workflow and saves you hours every month.
1. Connect & Sync with Xero Instantly
Getting started is easy. Simply log in with your Xero credentials through Single Sign-On (SSO).
Once connected, BatchPay automatically syncs your unpaid bills, so you always have the most up-to-date information.
Pro tip: You can test-drive everything with a 14-day free trial, no credit card required.
2. Select, Sort, and Batch in Minutes
BatchPay gives you a clear dashboard view of your bills.
You can:
Select multiple bills at once (no more clicking through them one by one)
Sort by supplier, due date, or amount
Prepare your bank-ready ABA file in a few clicks
This feature alone saves finance teams significant time every week.
3. Process Large Batches Without Worry
Where Xero’s native batch payment function can feel restrictive, BatchPay handles large payment runs, even 200+ invoices, with ease.
This is ideal for businesses with high transaction volumes, like wholesale distributors, service-based companies, or NDIS providers managing multiple suppliers.
4. Automatically Notify Suppliers
As soon as your payments are processed, BatchPay sends remittance advice emails to your suppliers.
This eliminates manual follow-ups and keeps everyone on the same page.
5. Generate Instant Batch Reports
Each payment run creates a detailed PDF report, perfect for quick reconciliation in Xero and for audit purposes.
No more cobbling together payment details at month-end or digging through emails when auditors come calling.
Why Finance Teams Love This Workflow
|
Without BatchPay |
With BatchPay |
|---|---|
|
Manually opening invoices one by one |
Bulk select and pay from one dashboard |
|
Hitting Xero’s batch payment limits |
Process 200+ invoices in a single run |
|
Manually emailing remittance advice |
Automated remittance advice sent to all suppliers |
|
Month-end reconciliation taking hours |
Instant batch reports ready to share with your team |
Final Thoughts
If your accounts payable process is slowing you down, BatchPay turns it into a smooth, reliable workflow that scales with your business.
Key Benefits at a Glance:
Save hours every week on bulk payments
Keep suppliers informed automatically
Avoid batch size limitations in Xero
Maintain clean, audit-ready records
Ready to see it in action?
Start your free 14-day trial of BatchPay and simplify your next payment run.